Introduction:
Tribhuvan University has constituent and affiliated campuses and that has near about 1200 (Twelve hundred academic and special) the library is running as a campus library. The library and information science department was established under Tribhuvan University of Nepal.
The main objective of library and information science:
To promotes excellence in research
contributions to the base of theoretical and practical knowledge
in library and information science. To help students develop an
understanding of how to meet the varied and
changing information needs of individuals and groups in a global
society.
Ethics
of Library and information science to provide the knowledge as following
1. Foundations
of the Profession for student's
2.
Information Resources
3.
Organization and Access
4.
Information Technology
5.
User Services
6.
Learning Organizations
7. Managed
Organizations
Every institutions and library require speedy
access to qualitative published information. Exposure, the methods of storage
and dissemination of information are changing fast, so no library can store all
published information and can provide efficient services with its old manual
operations. (Alabi GA 1984). Therefore, “Automation” is important and necessary
to handle the vast amount of information and for providing faster, accurate,
precise, efficient, and effective information and services as well. This is the
era of computerization, but still, the traditional manual working system exists
in Indian libraries especially in an undeveloped area. In the series of
development of the library, the world is adapted to the computer environment in
daily routine as well as information storage and retrieval. Automation largely
can reduce the pressure of library workload. It also accommodations work stress
and fatigue. It not only offers efficient services and opens a new era in
bibliographical control but provides access to the required database in the
country and abroad as well.
Guideline need and importance for automation in the
library
Library automation, involved in the creation
of database and information retrieval, computerized library network, and use of
telecommunication for information needs careful handling and systematic
planning. It reduces the work stress of library staff and helps in getting the
information immediately. Thus, the justification for automation must be logical
and convincing.
Application of the computer with integrated library
software in the campuses
Automation can be applied cost-effectively in
various processes of the institute or libraries. The following are the aspects
of library working which can be computerized or automated.
Library housekeeping operations
1. Acquisition2. Classification
3. Cataloging
4. Stock-taking
5. Serial control
6. Circulation
7. Easily sharing and access the e-resources
8. Record and report updating
Information services
2. Internet Services
3. E-mail Services
Library networking
2. Intra Library Networking (LAN)
Office automation
2. Accounting
Main the objective of this study
Library
Professionals are qualified to be experts in information searching, selecting,
acquiring, organizing, preserving, repackaging, disseminating, and serving.
However, professionals in information technology and systems have also regarded
information management as their domain because of the recent advances in
information technology and systems, which drive and support information
management. One of the clearest pieces of evidence of this is that information
technologists instead of librarians generally hold the position of “Chief
Information Officer” (CIO) in many organizations. Most of the work of CIOs has
to do with developing and managing the IT infrastructure and systems, not the
managing of information.
Now many of those libraries separately managing the
library according to their need and decision of their authority. In that
condition, some problems are creating for librarians to managerial process for
the library software.
- Integration of all records of students
- Manage the records systematically
- It can track any information online
- One can generate the reports
- Manage all information online
- Easy to maintain records
- It leads to fast book entry
- It is a user-friendly software
- It is cost-effective and easy to install
- It helps in maintaining records
- One can track any information through this system
- It increases the efficiency
- It saves human effort and time
- It reduces the chances of error
- It acts as an anti-theft
Some of the features of the Digital RFID Library Management Software is:
- Easy way to enter book data
- The full catalog, circulation, and acquisition system for library stock management
- Web-based OPAC (Online Public Access Catalogue) system
- Simple, clear search interface for all users
- Multilingual and multi-user support
- Export and import records
- A modern integrated library management system
- Print own barcodes
TYPES
OF LIBRARY SOFTWARE PACKAGES
There are
different library software packages and each of them has a different function
ability. The amalgamation of features adds a lot of difficulties in
categorizing the library software packages. However, for our study, an attempt
is made to categorize the library software packages into the following:
A)
Based on Function Performed
i) Database
Creation Software (E.g CDS/ISIS)
ii) Library House
Keeping / Management Software Packages (Libsys, OASIS, Sanjay, SLIM, SOUL)
iii) Institutional
Repository Software Packages (CDSW are, Dspace, Eprints, Fedora, Ganesha
digital library, Greenstone)
B)
Based on Source Code Availability
a) Proprietary
software (SOUL)
b) Open Source
Software Packages (Koha)
C)
Based on Cost Factor
a) Completely
Commercial (LibSys)
b) In-house
Developed;
c) Shareware
d) Freeware
(Gratis / Libre software)
e) Open Source
Software
Facing the Problem is:
- May not run the software smoothly
- It was costly and uncomfortable for working
- May not available the provision of backup and restoration of data
- May not maintaining and updating in timely
- The the different tag may be useful and impossible to import and export the data
- Frequently changing the software. Its time and cost may be high.
- Frequently need training for staff and users
- Staff do not work properly while transferring to another library
- Maintaining the technician may not be available and may not continue without the next software installation.
- Disturbances to the library users and staff
- Data entry work may be repeatedly which was previously done.
For solving the problems:
- Rules and regulation similarity and its durability
- Easy to update and customization process
- Work Similarity to another library
- Easy to use and data import/export
- Increase efficiency on training and education
- To save time and cost
- Easy to access skilled technician for maintaining online and offline
- Maximum staffs may be familiar and skillful to run the application
- To change the ethical policy of authority and responsibility
Questions are generated:
1.
Has it possible to
maintain your database?
a.
Yes
b.
No
c.
Do not know
2.
Do you know about
different library software available in the market?
a.
Yes
b.
No
3.
Which type of library
software is useful in campus libraries?
a.
Open-source
software
b.
Proprietary
software
4.
How to get the source
code for your library software?
a.
Through Online
b.
Through CD/DVD
c.
Through
proprietary
d.
Not available
5.
Your library
software type?
a.
Automation
b.
Fully
automation/Integrated
c.
Only
database
6.
Who responsible and
referred to the software?
a.
Librarian
b.
Office authority
c.
Professionalist
7.
Are you the easily
available technician, to maintain your software/database?
a.
Yes
b.
No
c.
Not sure
8.
Is the authority
referred for this software for installation and implementation?
a.
Yes
b.
No
c.
Other but not
responsible
9.
Do you have the
Software servicing contract and
agreement for your software?
a.
Yes
b.
No
c.
Leaving
10.
Have the provision
available to import and export your data?
a.
Available
b.
Not available
c.
After
customization
11.
Did you get tested
import and export provision on your software?
a.
Yes
b.
No
c.
Not working
d.
Frequently error
found
12.
Have you got a
degree of knowledge in library and information science?
a.
Yes
b.
No
c.
Short
–term training only
13.
Do you know about
library management software and its functions?
a.
Housekeeping
b.
Automation
c.
Integrated
d.
Integrated
with RFID
14.
Did the functioned
already install the software for library management?
a.
Continuously
working
b.
Not working
c.
Reinstalled
d.
New one installed
15.
Which software do
you run for library management?
a.
Local software
b.
Popular software
c.
Library science
tested software
d.
Randomly
16.
Did
you get refresher training about the software?
a.
Yes
b.
No
c.
Not
available
d.
No
need
17.
How
much it costs to spend and paid type on software?
a.
Quotation
rate
b.
Proprietary
rate
c.
Negotiation
rate
d.
Personal
approach
18.
Do
you run the continue of software which was installed?
a.
Yes
b.
No
c.
Error
found
d.
Remove
for previous
19.
If
not continue previously installed software, what can you do?
a.
Reinstalled
b.
New
one installed
c.
Pending
now
d.
Stoping
system
20.
Did you get fell next software installation is
costly than the previous one?
a.
Yes,
it is costly
b.
No,
same as previous
21.
Did
you feel the disturbance in your service and functions?
a.
Yes,
Lack of training, data restoration, service disturbance, costly, etc.
b.
No,
immediately service and maintenance found
22.
Do
you feel the need for training and guideline to run and install the next
software?
a.
Yes,
need for training and guideline
b.
No,
need for training and guideline
23.
Do
you know the open-source and free software?
a.
Yes
b.
No
c.
Little
has knowledge
24.
Do
you know the difference between automation and integrated system in the
library?
a.
Yes
b.
No
25.
Your
software for
a.
Only
catalog and database
b.
Only
online database
c.
Integrated
database (online/offline)
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